Shared Services Center
A lot of our clients have asked us to build a focused team, manage it, and provide them access to it on-demand. And so, we did.
Your business has many needs. In today’s environment, you need specialists, real experts that can deliver laser-focused results. However, you probably don’t have enough workload to justify hiring a full-time employee for each role. That’s exactly why we created this Shared Services Center (SSC).
Marketing Shared Services Center
You are an entrepreneur looking to hire your first in-house marketing coordinator, someone who can help build strategy and execute a few tasks, but this role will inevitably need what we call “the muscle”.
The muscle is a group of specialized professionals in today’s crucial marketing disciplines:
Graphic designer / Content creator / Paid media specialist / Video editor / SEO expert / Social media manager / WordPress developer...
At Cápita Works we decided to create a fully capable, bilingual, expert team of marketing specialists and offer a fixed number of hours per month to entrepreneurs in flexible plans that have no strings attached.
How does it work?
Choose a package
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Every package has a different number of hours per month that will be allocated to you and every package includes different services available, so you can use your hours however you need. For example, if one month you have a big project that requires a lot of graphic design, you can use most of your hours for this purpose, but if the next month you need more hours from an SEO specialist that helps position your website, you can just change how you allocate your package hours.
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Meet your project manager
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You’ll be connected to one of our project managers who will open a private virtual workspace to start receiving your work orders. This person will be your main POC all the time, so you don’t have to deal with different people or employees. The hours that PMs invest working with you do not count towards the hours in your package.
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Monthly statement
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The PM will send you a monthly statement with a report of all the work orders and time spent for you to review and approve, and the invoice will be generated after that. Note: You will be able to visualize this aggregated report in real time in your virtual workspace, so you can keep track of your hours and always have complete visibility.
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Pick the package that best fits your needs
You can upgrade, down grade, or cancel anytime, no strings attached!
FAVORITE
FAQs
Have a question? Reach out to us and one of our Client Relations Specialists will reply faster than you think.
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01Where are the employees based in?
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02What exactly is a Virtual Workspace?
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03Who will be my Project Manager?
Our team of PMs are experienced marketing professionals that have been client-facing for years. They are great at organizing work, managing a team, and delivering on your expectations. Once you become a client of our Shared Services Center, we will assign a PM to you. Our PMs are limited to 5 clients each so we can guarantee an agile service, great communication and understanding of your company’s needs.
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04Does the time my PM spends managing my work and communicating with me count towards my package hours?
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05What type of services will I be able to access or request?
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06What happens if I don’t use all my hours?
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07What happens if I need to use more hours than the ones included in my package?
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08Can your team do project-based work?
Occasionally. Truth be told, we like the simplicity of how our model works and want to stick to it, but we also understand that you might have specific projects that require something special, and we are open to listening to you and will try finding a solution that makes sense to both of us. Send us a message if this is the case!
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09How do you handle billing?
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10Who owns the work that is performed by Cápita Works?
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11Why did I never think of this before?
So, are you ready to begin?
Articles
If you want to learn more about our SSC here are some quick reads that might be helpful.
Helpful Solutions for When Your Boss is Burned Out
Is it challenging to get your boss to pay attention to you these days? Maybe they're taking long lunches and ducking calls from clients.
3 Ways to Find Talent In a Labor Shortage
If you’re an HR professional or hiring manager in a growing company, you understand how difficult it is to find the right people for your team. You also know that with so many other companies competing for the same talent, offering incentives and perks isn’t enough to make your organization stand out. If you don’t have time to source and screen applicants regularly, it can feel like you’re stuck with whatever comes along.
Simplify Your Organization Without Cutting Creativity
Many people think that creativity and organization are mutually exclusive. You either have a messy desk, a cluttered home, or an office that's a flurry of productivity. But there are ways to simplify your life without cutting out creativity.
3 Ways to Scale Up Your Small Business to the Next Level
You've put in the hard work to get your small business up and running. But now you're hitting a roadblock. Even though you've built an impressive client base, your business isn't growing fast enough. You need to take things to the next level — but how?
What Skills Do You Need to Become a Virtual Assistant?
Virtual assistants are responsible for handling non-client-facing tasks for clients, such as administrative work and other essential responsibilities. There are many job opportunities for virtual assistants, and the field will grow by 25% over the next decade.
Overcoming Workaholism and Learning to Prioritize
Are you constantly working? Are you unable to relax or take a break, even when you are not at work? If so, you may have a problem with workaholism.
Workaholism is a severe issue that can negatively affect your health, personal relationships, and career.
The Difference Between a PEO and Freelance Hiring
If hiring employees, your business must maintain a streamlined process with minimal HR overhead. You probably want to find the best possible employees without spending months on interviews and hiring tests that you won’t be able to evaluate correctly. Let’s look at the different ways you can hire employees for your business—and what each option means for your company.
How to Deal With Rising Costs in Business
When you own your own business, managing costs can be an extremely challenging task. As a business owner, you likely have many different expenses that need to be covered regularly. These costs include employee wages, utilities, and the cost of materials used to create your product or service.
Copywriting and Branding Essentials
Copywriting is one of the essential parts of your brand strategy; it is the writing you use to call the customer to make a sale. The copy your business puts out embodies your brand's personality.
The Dos and Don'ts of Having a Virtual Assistant
Are you thinking about hiring a virtual assistant (VA)? If so, you're not alone. Many small business owners and entrepreneurs are turning to VAs to help them with various tasks, from social media marketing to customer service.
Before hiring a VA, you should know a few things. This article will give you an overview of the dos and don'ts of hiring a VA. We'll also provide tips on finding a suitable VA for your business and setting up a successful working relationship.
Social Media Marketing for SMEs
Small and medium-sized enterprises (SMEs) are the backbone of the modern economy. They are responsible for a large share of employment, output, and new business creation in developed countries.
The Dos and Don'ts of Virtual Meeting Etiquette
Today's virtual workforce demands more collaborative and less confrontational meeting spaces. Virtual working requires team members to create and implement actionable plans. If you are part of a virtual team, you will probably attend or host a virtual meeting soon.
How to Take Risks in a Time of Recession
The word "risk" can conjure images of making poor investments, taking risks in a gambling game, or perhaps skydiving. Regardless of your unique situation, the word "risk" could give you the idea of something going wrong. And that can cause you to retreat, to stay safe.
How to Implement Virtual Assistants in Your Business
Virtual assistants are a cost-effective way to get help with administrative tasks. VAs can handle everything from calendar management to researching industry trends and meeting new clients on your behalf. They won’t take over your business, but they can make your life easier.
Make Your Business a Great Workplace
Are you looking for ways to improve your workplace? If so, this article will discuss five tasks to help you create positive organizational change. Creating a great workplace takes effort, but it is worth it. A company people love to work at increases your team's productivity and improves the quality of their work, delivering better results.
5 Habits for People Who Work Remotely
Working from home has its pros and cons. While you can cozy up in your PJs, take the kids to school, and go on errands without driving yourself crazy with traffic or dressing up, it may not be all sunshine and rainbows.
The Best Ways SMEs Can Deal With A Recession
It's no surprise the pandemic took a big hit on the economy, and even though it was reactivating post-pandemic, many economies worldwide are struggling to get out of this slump. And trying to get rising inflation under control may trigger a recession. 72% of economists expect the next US recession to begin by the middle of next year, according to a poll by the NABE.
Entrepreneurs: Planning Your Escape From Your Job
What's stopping you from just leaving your job to start your own business today? It's likely to be one of two things: common sense or integrity. Both are precious commodities.
How Diversity Can Give You a Competitive Advantage
Creating a diverse workforce is no longer just something good to do; it's good business. The benefits of creating a team that reflects the general population are numerous, extending far beyond simple optics or PR.
Why Remote Work is Beneficial to Your Company
In today's digital age, collaboration and working remotely are vital to driving innovation, increasing productivity, and reducing costs. In other words, remote work is the new normal.
The Worst Time Management Mistakes You’re Probably Making
If someone asks you, "How well do you manage your time" can you answer with a straight face? Like most people, you probably find it challenging to answer that question. It's better to think about your time as an asset, not as a burdensome thing that you have to figure out how to use.
3 Red Flags to Watch Out For in Job Interviews
When you land an interview for your dream job, it’s natural to get a rush of excitement and confidence. After all, you know you’d be perfect for the role and can’t wait to prove it.
However — as much as you might want it to be — this isn’t simply a formality. Your potential new boss will likely want to see if you measure up in their eyes before agreeing to hire you.
Four Ways That Solopreneurs Can Benefit From Virtual Assistants
Virtual assistants are an excellent resource for solopreneurs looking for cost-effective talent solutions. They have many benefits, including the fact that they work from home and are therefore less expensive to hire than someone in an office.
Top Tips for Making a Positive Impression Over Video
When the pandemic took hold in 2020, video conferencing became the go-to tool for many businesses. Video provided a way for team members to stay connected regardless of where in the world they were.
Video gave companies a way to host practical training and interviewing experiences. There was an increase of 67% in 2020 of interviews held remotely over video conferencing software.
Quality in Headhunting & Finding a Rockstar Employee
Have you ever needed a new employee but couldn't find the perfect one? You might need more staff urgently, but no one seems to be the right fit for the job. After all your searching and sifting through applications, you realize that it's not so much about finding new employees as it is about finding the right ones.
Benefits of Running an Online Business
With an online business, you can conduct your operations from the comfort of your home. In many cases, running an online business also means that you can work from anywhere. Many people are choosing to operate their businesses remotely, making it possible to work from almost anywhere in the world.
How to Search for a Job Where You Can Work Remotely
For many years, working from home was a dream for most employees. Today, it's become commonplace.
Remote work has already doubled and will increase by over 87% by 2025, according to the employment platform FlexJobs. The pandemic played a significant role in the increase, but there are other factors too.
Four Tips to Make Smart Investments for Your Small Business
Starting a business can be expensive, but it doesn't have to break the bank. Smart investing can help your small business grow faster and sustain its operations without breaking the bank.
The Importance of Digital Marketing for SMEs
In the digital age, businesses no longer have to compete solely on price or product. Because almost every industry and market has a presence online, companies must compete based on their digital marketing efforts. Similar to how in-person interactions have given way to texting and video calling, digital alternatives are replacing traditional marketing methods.
How to Make the Most of Working from Home
Working from home is becoming much more common. On the surface, it sounds ideal. You can work in your robe while you talk to your dog and might even have your favorite movie on in the background. When working remotely, your boss can't even track your internet time!
Reduce Business Liabilities by Hiring a PEO
Business liability is a financial risk that can have severe implications for your company. While the actual threat of business liability might not be as imminent as it appears, it's still something that you should take seriously.
What Makes a Good Remote Worker?
Today, more and more people are working from home or another remote location. There are many advantages of remote work, such as increased productivity, time management, and less stress.
In addition, studies show that remote work has numerous benefits for employers and employees. Yet not everyone is cut out to be a successful remote worker. It would be best if you had the skills and the mindset to excel while working away from your standard office space.
Entrepreneurs: How Far Do You Need to See in the Dark?
Most entrepreneurs will admit they spent little time doing their homework when starting their first business! Most entrepreneurs have had multiple business failures, which doesn't bother them.
Creating Clear Communication With Your Virtual Assistant
Working with a virtual assistant (VA) can be an extremely effective way to grow your business and take on more projects without sacrificing personal or family time.
However, it can also be a challenging dynamic if you aren't careful about how you interact with your virtual assistant. With a virtual assistant, there's always the potential for miscommunication and overlap in responsibilities. Both of these things can lead to uncertainty from both parties and overall frustration.
How to Build a Successful Onboarding Program for Remote Employees
Let's say you've hired your first virtual assistant or remote team. Now what? It is at this moment that many managers stumble and fail. Many companies have trouble establishing an effective onboarding program for new hires, let alone remote employees or virtual assistants.
Managing Video Meetings & Avoiding Collaboration Fatigue
In just a few years, remote working developed from a futuristic concept into the standard strategy for most companies. Our in-person meetings and daily chats became video calls and instant messaging.
Collaboration tools like Zoom, Microsoft Teams, and Slack took over the world in the digital-work era, promising a convenient way for teams to stay connected.
The 101 Guide to Fully Remote Companies
Working from home, remote or otherwise, is becoming more common than ever. Big companies like Airbnb and Yelp have now turned to fully remote. In other companies, many employees refuse to return to work on-site. So the tendency for fully remote companies is only expected to grow.
How Nearshoring Can Provide a Cost-Effective Solution to Finding Talent
Companies are always on the lookout for new talent. With The Great Resignation, finding and retaining top talent is challenging for many organizations across various industries.
The challenge of finding top talent is especially true for mid-size businesses. These businesses may not have the resources and budgets of large corporations to invest in the enormous competitive salaries in the market while remaining profitable.
Modern Rules for Team Building When Employees Work at Home
Teamwork increases camaraderie and productivity, but how can employees work together when they're not in the same place? Many organizations are looking for new team-building strategies with the increase in remote work.
Procuring Diversity in the Workplace
A diverse workplace is one where employees come from different cultures, races, and socioeconomic backgrounds. Ideally, the employees at your company come from all walks of life to offer a diverse perspective on issues and problems. But what does it even mean for your company to have a diverse workforce? It means more than just hiring people from different racial or ethnic groups.
Why Nearshoring Is a Competitive Advantage for Businesses
Latin America is a crucial player in the global economy. With its increasing population and expanding middle class, the region is projected to become one of the world's largest economies by 2050.
In addition to its fast-growing market size, Latin America has a large pool of highly skilled workers with advanced digital skills. As a result, it is a popular destination for companies with operations in Western Europe, North America, or the Asia Pacific looking to expand their business into the region at lower cost and risk.
7 Ways to Leave Work Stress Behind
When your workday is done, do you still carry much of the stress of your work with you into your off-work hours?
When working remotely and you’re sharing your home as well as your living space, it can be difficult to separate work and personal life. It’s important for there to be a separation between your work and personal life. Without a clear gap, you will not be able to reduce levels of stress, and being able to leave that stress behind is crucial to maintain a good quality of life.
How to Improve Time Management
Time management is something that many people struggle with. It can be challenging to finish everything in a day, let alone find the time for everything. If you're not good at managing your time and tend to rush through things, then you probably feel like there's no way you can improve your time management skills. But don't worry, because, with a bit of practice, you can train yourself to be more efficient with your time.
What Is a Hybrid Work Model?
The working world is changing rapidly. More and more workers are opting for flexible work schedules to accommodate their different commitments and lifestyles. And with the advent of digital nomads, telecommuters, millennials and Gen Xers who value flexibility above all else, this new hybrid work model has become a necessity rather than an option.
How a PEO Can Benefit Your Business
PEO stands for professional employer organization. Essentially, it’s a partnership where an employer leases employees to a business. A PEO can be beneficial in many ways. Let’s examine the pros and cons of working with a PEO.
Quick Networking Tips for Entrepreneurs Short on Time
Networking is one of the most valuable things you can do as a business owner.
Studies suggest that networking at events can gain companies up to 20% of their new customers, and a networking strategy can also be the key to finding new investors and partners that will help to have a successful business.
How HR Is Changing With Remote Work
Today, more than ever before, employees are working remotely. Companies of all types and sizes are taking advantage of the flexibility remote work offers. Remote jobs have become commonplace in industries that require workers to telecommute regularly, such as finance, consulting, and software development.
Read This Before Applying for a Job Online
Applying for a job online can be frustrating. Millions of job seekers send in their resumes without ever getting a response. So, you may think, "how can I get noticed?" Simple, you need to use strategies to write your resume to stand out from the rest of the applicants.
How to Network for Success: The Importance of Meeting the Right People
Networking is one of the most important activities you can engage in as a successful professional. It’s not something that everyone enjoys doing, but you’re going to need to get used to it if you want to thrive professionally.
The Benefits of Insourcing a Virtual Assistant for Startups
In the early stages of launching your business, you’ll want to do everything possible to free up time and resources so you can focus on moving forward. Nonetheless costs can add up quickly when trying to implement new hires to delegate and grow.
There’s a solution you might not have heard of: virtual assistants! VAs can save you money in the long run. Whether you need help with administrative tasks, social media management, research, or project management, a virtual assistant can take care of many things, so you don’t have to. Read on to learn more about why insourcing is a good idea for your startup and how a virtual assistant can make your life easier.
6 Ways That Digital Marketing Can Grow Your Business
Advertising and marketing your business can be expensive, so many company owners rely on word of mouth to promote their products and services. While this can be an effective way to gain customers, building up your clientele with this approach will take a while.
Having a digital marketing campaign can deliver impressive results on a small budget if planned and performed effectively.
How To Write an Introduction Letter 101: What to Say, How to Structure it, and More Tips
Whether you're applying for a new job or were just asked to write an introduction letter as part of a recruitment process, you'll likely feel nervous. After all, what if the person reading your letter isn't interested in reading anything beyond the name of their latest assistant? This doesn't have to be scary, though. An introductory letter is something that every job-seeker writes – and the sooner you get used to it, the better!
Want to Get a Job as a Virtual Assistant? Here's What You Need to Know
Virtual assistant jobs have become extremely popular over the past few years. A recent Jobscan report revealed that virtual assistants are currently among the most in-demand job roles. Given that VAs perform a wide range of activities, there are plenty of opportunities.
However, as with any job role, working as a virtual assistant can come with its fair share of challenges. Before you dive into your search for VA jobs, it's essential to know what you can expect from this type of career and your potential chances. Keep reading to learn more about working as a virtual assistant, types of VA jobs, everyday tasks, and more.
How to Be a Leader at Work
What can you do to be heard, respected, and well-liked?
It may be true that some people are born leaders. There’s something about them that makes a group of people want to follow them – their charm or charisma. But even if you were born without this, you can learn how to be an effective leader!
5 Simple Steps to Set Goals for Success in Your Life and Career
In the pressure cooker of any career, it can be challenging to find time for yourself, let alone plan out your future. But it is precisely in times like these when you need to focus on your long-term goals and aspirations and not short-term fixes. Setting goals is an essential step if you want to succeed in your current job or vocation and life.
Virtual Assistants for Digital Marketing: What They Do and Why You Need One
In an increasingly digitized world, digital marketing has become the cornerstone of any company's marketing strategy. Every marketer knows that a solid and constant stream of traffic is needed online to succeed. But keeping up with the fast-paced world of digital marketing is not an easy task for everyone. Virtual assistants are just what you need to increase your company's visibility and take it to the next level.
Create a Work Life Balance That Works for You
One of the biggest benefits of working remotely is flexible work. But when your work environment is the same one as your home life, it can be difficult to separate your professional and personal life. You may be experiencing a poor work life balance if you have found yourself working long hours and lacking personal time.
How to Set Employee Expectations for Remote Work
One of the biggest disconnects between employers and employees is around remote work. While employers seek to return to onsite work, a Willis Towers Watson's 2022 Global Benefits Attitudes Survey found that 36% of employees prefer remote work. With a growing presence of remote companies -like Capita Works- many workers are looking for a new work model that brings the benefits remote work offers.
Recovering from Burnout: Learning to Feel Okay Again
The pandemic brought many changes in the way people work and it disrupted the daily routines of millions of people. Work is slow and there’s a higher risk of burnout.
Even now in a post-pandemic world, many find it challenging to go back to work in the office or adapt to hybrid work or remote work models. Although we are slowly getting back to normal it can be challenging to change your routine into one that demands more energy as you start to leave the house more than you got used to during the pandemic.
Building Community With Your Remote Coworkers
Feeling part of a company is key to achieving the goal of having the employees work in an articulated and proactive way. It benefits labor welfare by achieving higher quality results and contributing to the health of the organization in all senses. That is why it is so important to build a sense of community and carry out the best practices so that this sense of belonging is maintained over time and keeps the vitality of labor relations.
10 Critical Business Mistakes That Might Sabotage Your Future Success
Young Entrepreneur Council members share mistakes you may be making that could hurt your entrepreneurial success.
Building An All-Remote Company? Nine Solutions To Common Problems You’ll Face
Our CEO talks about the importance of accountability when running an All-Remote company in Forbes latest featured article!
A very interesting and insightful read for anyone who wants to start their own remote company.
A Short Guide on How to Interview Your Virtual Assistant
Have you faced the process of hiring talents that end up leaving your company before completing the trial period? Or maybe you have finished an interview and you have not felt satisfied with the knowledge you have as an interviewer? It is probably because you have carried out an interview process that did not reach optimal levels of execution.
Although it may not seem like it, interview processes are more complex than they might seem. Since obtaining real relevant information for the position in a short period requires an adequate level of skills interviewing.
Top Six Reasons Stress Affects Your Health
Are you constantly feeling stressed? Stress is something we all encounter regularly, but when it has a negative effect on your body and mind, it means you are distressed.
What many people don’t know is that stress is a state of being that negatively affects the body. In fact, stress has a bigger impact on our bodies than most of us realize or care to acknowledge.
How to Stand Out in an Online Job Interview
If you have been asked to do an online interview for a remote position you applied to but don’t have experience in this regard, don’t worry. I am here to help you with these tips to achieve the necessary skills to conduct a strong online interview.
With the arrival of COVID-19, the increase in Home Office work is a reality for many... Companies have realized that they can continue to operate without a traditional office and hire staff remotely in the long term. Stand out in your online interview and become a remote worker by following these interview tips:
This Is How Virtual Assistants Add Value to Your Business
Nowadays, companies require multiple positions and collaborators to carry out their day-to-day operations. Therefore it is necessary to have Virtual Assistants for additional support and to be able to carry out activities efficiently and effectively. What exactly is a Virtual Assistant? A VA is known as a professional who works remotely or mixed (in person and remotely) and who can collaborate in multiple areas such as: Technology, Human Resources, Project Management, Administration, Marketing, Accounting, and Sales, among others.
Answering the Top 5 Trickiest Interview Questions
Getting an interview with a company is no easy feat but you’ve done your homework, you’re brimming with confidence, and you’re ready, right?
How to Create an Outstanding Resume
Looking for a job is one of the most overwhelming things a professional goes through, from job seeking to making the perfect resume. Because of this, one of the most common questions job seekers have is how to create an outstanding resume that can capture any recruiter’s attention. In this article I’ll share with you the most useful tips and tricks you can apply to your resume so you can land your dream job.
Avoid Doing This During Your Next Interview
If you are actively looking for job opportunities, you are most likely preparing for future interviews. Job interviews tend to generate anxiety, regardless of how many you've had in the past. It’s time to set the catastrophic thoughts aside, so grab a pen and paper and get ready to master your next interview with the following tips.
Understanding the Differences Between Freelance Virtual Assistants and Company Virtual Assistants
If someone were to ask you at this exact moment what you've done today at work, you'd probably list off a maximum of 5 things and wonder how it’s possible you only accomplished 5 big tasks during the whole day. Or you may ask yourself how time passed by so quickly.
8 Simple Ways to Have a More Productive Day
Sometimes we feel like we have more assignments than hours in the day. This brings more pressure into being productive because the more you get done each day, the more success you can experience.
Also, by being more productive you give yourself the opportunity to have more free time, too. Time always seems to be in short supply. If you get more out of your day, you’re making better use of your time.
Valuable Ways to Spend Your After-Work Time When Working Remotely
If you’re a bit of a workaholic, it’s often difficult to determine how you should be spending your time in-between stints of office interactions.
Even if you’re not used to working 24/7 like some professionals, you may find that working from home, like many people post-pandemic, makes it difficult to separate your work and personal life.
Enjoy More Productive Workdays With These Strategies
Today's work environment focuses a lot on productivity and maximizing outcome, in the process often neglecting quality and the physical and mental wellbeing of the employees. Working from home introduces new challenges to your work routine and environment.
Why You Need a Virtual Assistant in 2022
The holidays are just around the corner and with it are infamous resolutions. It is time to ask ourselves how to reinvent our business on New Year's Eve with a 2022 full of challenges ahead of us. We live in a world more virtual than ever...
Myths and Facts of Working With a Virtual Assistant
The world as we know it is full of contrasts. Reality is not the same for everyone, so it is always important to consider the different points of view based on experience. This holds true when hiring a virtual assistant, which is why there are so many myths out there about working with a VA.
How to Relax Before an Interview
You’re looking for new job opportunities, you’re constantly checking job boards, and at last, you got an interview! It’s normal to feel a rush of nerves with the excitement that comes of getting an interview. It’s also important to be able to identify some symptoms of these nerves.
Red Flags You Should Look for During an Interview
The recruitment and hiring process is one of the most important aspects of bringing someone new onboard. One of the main components of this process is the interviews that take place. We know that interviews can be incredibly nerve-wracking for someone, but it’s also a great time for the company to evaluate the candidate’s profile and for the candidate to show they’ve done their homework.
How to Grow a Business With the Help of Virtual Assistants
Getting your business to grow and transforming it into a viable business is a complicated task. Starting a business is difficult, but growing a small business is even harder.
10 Tips for Stronger Mental Health
Working as a Virtual Assistant can be stressful and challenging sometimes. Taking care of yourself and living a healthy life improves your efficiency and productivity at work.
t’s important to stay fit and take care of your mental health as well as your physical health. There are little things you can do each day that all contribute to your mental wellness.
How to Nail Your Interview for a Virtual Assistant Position
If you are actively looking at job postings and want to succeed in your next virtual job interview, there are some secrets you must know to make an excellent first impression. Ready? Let's get started!
How to Create Effective Processes as a Virtual Executive Assistant
As a virtual executive assistant, your boss delegates administrative or creative tasks to you. Some of them are tasks you do every day and much of your day becomes a routine.
There may be daily or weekly graphs and reports to generate, phone calls and emails to make, planning travel arrangements, scheduling meetings, and taking notes of them to record and distribute.
Top Delegating Tips for Managers
As an entrepreneur, when you first start your business, you may need to wear multiple hats yourself and deal with everything, from production to customer service and support. However, as your company grows, you'll quickly discover that it pays to have the right team members, be it in your office or remotely through a virtual assistant.
How We Hire the Ideal VA for You
In the competitive labor reality that we currently live in, hiring processes have become increasingly relevant and are key to finding and evaluating the best talent on the market. For this reason, having a successful hiring process at the forefront has become a core need in HR departments.
5 Essential Tips for Hiring an Executive Virtual Assistant
You’re advancing in your career and beginning to feel overworked. Maybe you’ve gotten to the point where you want to spend more time with your family and friends.
If you relate to this, it’s time to hire an Executive Virtual Assistant.
Benefits of Working as a VA
You've heard it once, if not hundreds of times, the arrival of the COVID-19 pandemic accelerated and normalized the idea of working from home. In the beginning, CEOs were worried that work from home would slow down the workflow and efficiency of their employees, but as time went on, they realized that WFH was just as efficient as working in an office, if not more. Consequently, many companies decided to permanently continue to work from home.
7 Ways to Boost Focus and Productivity While Working from Home
Working remotely as a Virtual Assistant has plenty of benefits and flexibility. However, it's not always easy to stay focused and productive while working remotely.
It can be easy to get distracted, watch some TV, spend time on social media, or just waste time in general. Having children at home makes everything even more challenging.
Virtual Assistance vs Outsourcing
Even though we're tired of hearing and reading that the pandemic changed the way we manage teamwork, this is an undeniable truth. It has been proven that productivity can be achieved by working remotely; from a living room, a coffee shop, or a coworking space. Productivity is no longer limited to a cubicle.
Virtual Assistants for Financial Services
What is it that moves the world today? Is it money? Or perhaps technology? It is a very impartial response that calls into question our motivations as human beings.
What we do have enough certainty in is that finances and technological advances work hand in hand in overcoming challenges, reinventing, and managing to change the position that humanity once had before them.
Why Consultants Need a Virtual Assistant
If you’re reading this, it’s because you’re trying to leverage, delegate, grow, or maximize your consulting business. The recurring concern in consulting firms is the increase in productivity, these companies are known for providing a specialized and independent advisory service to other companies in different industries to find solutions to one or more of their problems. Keeping up with the ever-increasing minimum wage can be difficult when also trying to keep up with clients’ increasing pricing demands. However, your business needs to continue growing and so does your human capital. So, what’s the solution? Virtual Assistants!
The Secret to Being More Proactive at Work
Being a Virtual Assistant means having a lot of work, you may feel like you're not accomplishing much. Maybe you're productive and engaged or maybe you feel stuck cleaning up things that happened yesterday.
It depends on whether you’re reactive or proactive. A reactive approach puts you in a situation where you respond quickly to situations rather than control them. On the other hand, being proactive helps you shape your future and experience less stress.
Virtual Assistants for Marketing
Think about your favorite brand. What does it make you feel? Is it happiness? Comfort? Or perhaps, excitement?
Whatever emotion it triggers probably has a positive response. That right there is the power of marketing.
For many years, marketers have studied and made countless efforts to perfect brands, leave a positive impact on their clients, and most importantly, become their top of mind. But as simple as this may sound, it's no easy feat.
Why is a Virtual Assistant Cost-Effective to Any Business?
As we all know, cost-effectiveness can be used to benchmark results and compare alternative approaches. When you want to grow your business by building a new team or even growing your current team, cost is the first thing that comes to mind. Whether you’re a small business or a well-established company, these are legitimate concerns!
Best Sites to Hire a VA
Are you reaching a burnout point? Are you in need of a well-deserved vacation? Are you looking to grow, delegate and elevate your business, and cut your costs by up to 70%? If your answer is yes to one or more of these questions, stick around because it might be time for you to learn a little bit more about virtual assistants.
Virtual Assistants for Law Firms
Today, technologically advanced companies have no physical offices, but they work remotely and virtually. Because of this, it is very important to hire virtual assistants who can perform simple tasks that take up a lot of time to help increase efficiency.
Working with a Virtual Assistant
Trying to conquer the business world alone is tough. We’ve all wished we had a clone to do the repetitive tasks while we work on other critical tasks.
Well, there is a solution to this dilemma…you can hire a virtual assistant. A virtual assistant is a person who provides technical, administrative, or creative assistance to clients remotely.
Modern Rules for Working with a Virtual Assistant
Virtual assistants are one of the few industries that have benefited from the pandemic. While restaurants, exercise studios, and even schools shuttered their doors, remote work grew by leaps and bounds and it's in almost every business structure.
One poll found that 70% of virtual assistants reported increased inbound inquiries, and 45% increased their hourly workload in 2020. Labor statistics showed a 41% increase in the hiring of virtual assistants, and many agencies increased their staff to keep up with demand.
Virtual Assistants for Real Estate
We know how rewarding it is to be your own boss and to be a business owner. You probably already know the many challenges you can face as an entrepreneur: client’s demands increase, the market changes, there’s an increase of administrative work, no budget to hire local professionals…but you can’t stay stagnant. You need to change with the market. This is where virtual assistants come into play.
Leveraging Growth in Your Professional Service Practice by Using Virtual Assistants
If you’re running any type of firm that offers professional services, like a CPA or a law firm, or even a marketing or web development agency, this article will help you stop chasing growth and turn the tables around! I’m not kidding. I’m about to share with you one of the secrets of how I managed to build one of the most successful and fastest-growing advisory firms in the last decade. Eventually, you’ll try to shift into creating some “predictive” growth, but for now, let's start with getting you on the right track.
What Does a Company Expect From a Virtual Assistant?
Is technology a future replacement for human talent? This is one question that we might have asked ourselves at some point while being overwhelmed by new technology developments. Nowadays, companies have discovered opportunities to boost their profit, and guess what? They continue to choose human talent as their key element.
What is the Dynamic of a VA in LATAM?
For the past couple of years, remote work has been on the rise for several reasons. One worldwide incident that accelerated the way of work was the pandemic.
How to Achieve Mindfulness While Working From Home
Today, it is very important that all employees of a company remain calm and focused in order to be efficient while working, be it remote or in person. To release stress and gain focus, meditation is a technique recommended for everyone whose goal is to achieve peace of mind or more specifically, mindfulness.
Tips to Avoid Stress During Work From Home
At the beginning of the pandemic, many companies were forced to incorporate work from home (WFH) into their structure. Nowadays, to stay afloat in the current economy, remote working has become a practical solution to maintain the productivity of organizations.
Cápita Works says hello to EO Nashville!
We're very proud and excited to announce that Cápita Works continues expanding its EO Footprint and has become a sponsor of the Entrepreneurs' Organization for the Nashville chapter!
Cápita Works Expands Its EO Footprint by Becoming a Sponsor for EO Houston
Cápita Works continues to position itself as the most reputable virtual assistance company in Latin America and just became the proud sponsor of the Entrepreneurs´ Organization (EO) chapter in Houston. They are excited to start this new chapter, offering their service as a “connector” between business owners and virtual assistance (VA)
Importance of Having a Marketing Virtual Assistant
More than ever, companies need that long lasting relation with their clients, they need to understand what their customers are looking for, and more importantly, where they are looking to hire. The key success factor to doing this is simple: a successful marketing strategy.
Our Client Guarantee – The Cápita Works Advantage
We believe delegating is elevating, but what exactly does this mean?
Looking to Hire a Virtual Assistant? Here's Why Direct Hiring Is a Bad Idea
With an exponential increase in remote work, cross-border employment is now much more common than it used to be - at least for SMEs who probably never wrapped their minds around the idea of hiring people outside of the United States to carry out daily tasks at their company. Now, with the current environment, it makes more sense to hire “anywhere” there’s good talent available at competitive prices.
Cápita Works Just Became an Entrepreneurs’ Organization Los Angeles Sponsor
Cápita Works, the most reputable virtual assistance company in LATAM, can't leave an empty spot in California as it just became an Entrepreneurs’ Organization Los Angeles Sponsor. After helping business owners in San Diego and Orange County increase efficiency with highly-qualified virtual assistance and save up to 75% in salaries, they strive to reach even more entrepreneurs who wish to delegate and elevate.
Latin America: An Up-and-Coming Hub for Remote Developers
As a business owner, it's relevant to have qualified and experienced developers who can build websites and cope with technical issues to help us stay on top of our game. However, finding people who are up-to-date and can keep up with our company’s needs can cause a major headache, and when we finally find them, their salary expectations may be out of our range. That is why more and more entrepreneurs have opted to hire remote employees.
5 Reasons to Engage With a Headhunter to Cover That Leadership Position You’re Looking to Hire
Headhunting services offer companies the possibility of finding talent that is capable of developing functions, roles or activities, ranging from the most basic and operational profiles to the most specialized with a high level of experience.
Work From Home: Freelancing vs. Virtual Assistance
In recent years, human resources practices and methodologies have been in a constant and rapid evolution, leaving aside the traditional ways of working to adopt more efficient modalities such as working from home.
Best Recommendations to Manage a Virtual Assistant
If you're already immersed in the world of remote assistants or you're interested in knowing more about the subject before hiring a few, you're in the perfect place. Here are our top 10 recommendations to manage a virtual assistant and avoid failing in the process. When you do outsourcing and hire a VA, you're open to new possibilities, workwise, and making your pocket feel good too...however, there are some things you should always keep in mind…check them out!
How to Increase Your Productivity as a Virtual Assistant
Being a virtual assistant can be really exhausting when you’re not used to discipline when working from home or when you haven't developed skills that allow you to achieve organizational goals, especially when they depend on self-control. But don't worry, we have some amazing tips for you that will definitely help you increase your productivity as a virtual assistant.
How to Create an Impactful Resumé for a Virtual Assistant Job
A resumé is a fundamental tool to make yourself known. Whether you are looking for a virtual assistant job or not, this will allow you to keep an up-to-date record of who you are, what you do, and what your outstanding skills and accomplishments are. It’s essentially a presentation of you to the world. This is why you must make sure that your resumé is as memorable as possible. Remember, there is only one opportunity to make a good first impression.
Top 10 Virtual Assistant Positions
November 2019 was the beginning of a global pandemic that would drastically change everyone's lives. Businesses' work dynamics underwent a 180° change as employees exchanged their jobs in large buildings and offices for home offices that allowed them to continue performing their duties remotely.
Top Tasks to Delegate to a Virtual Assistant
Nowadays, virtual assistant services have grown exponentially, mostly due to the worldwide pandemic and the abrupt switch to working from home. Without a doubt, something that we learned from this is that thanks to advances in technology, a VA can work from anywhere in the world and there's an extensive list of tasks that they can develop to help you take some stuff off your plate. Companies specialized in remote assistance services, like Cápita Works, find the best VAs that can take on positions and various responsibilities related to industries such as real estate, management, marketing, IT and more.
Understanding the Differences Between Outsourcing Practices
When business owners wish to increase their staff, some may think that the best way is the traditional way, which is to hire in the country where the company’s based, however, it’s not as simple as it looks. In recent years, the U.S. has suffered a talent shortage and a constant increase of salaries, which has led several entrepreneurs to analyze and innovate human resources practices (especially recruitment options).
Top 5 Skills of a Virtual Assistant
Have you ever wondered what the key is for work from home success? With the arrival of the pandemic in 2020, the organizational world, its processes, work dynamics and objectives have changed drastically. Remote work is here to stay so we have to adapt and find new ways to continue operations. In this process of change, many discovered the key to succeed as a virtual assistant, while others are still in a process of trial and error to achieve their professional goals. Wherever you are, in whatever stage, don't worry, in this article we’ll teach you 5 skills that all virtual assistants must have and some key tools to improve or develop those abilities, from the point of view of the lead recruiter at Cápita, the most important virtual assistant company in Latin America.
Cápita, the Most Important Virtual Assistant Agency in Mexico, Keeps Expanding With Its Latest Sponsorship of Entrepreneurs’ Organization Seattle
Cápita, the most reputable source for virtual assistants in LATAM, is taking over the West Coast with its recent sponsorship of Entrepreneurs’ Organization Seattle. This deal was sealed after numerous successful sponsorships in other chapters across California and hundreds of happy clients that integrated A-class virtual assistants to their teams.
How To Successfully Prepare for Your Virtual Interview as a Remote Assistant
You may (or may not) be asking yourself “What is a virtual interview?” In this “new normal,” everything has been changing and evolving and that includes not only how people are working but in the way interviews are being conducted. An online interview takes place remotely, mostly using a video conference type of format. With this in mind there are a few things that you need to look out for that you probably wouldn’t have considered while doing a face-to-face interview, doesn’t matter whether you’re interviewing for a real estate virtual assistant or an administrative remote assistant.
Cápita, the Most Trusted Virtual Assistance Company in Mexico, Announces Sponsorship of 6º Networking
Cápita, the most reputable virtual assistant company in Mexico, just became a 6º Networking Sponsor. With this collaboration, Cápita will continue its mission of helping entrepreneurs in the USA to delegate administrative work to top-notch virtual assistants from the most important talent hubs in LATAM.
Why the Holiday Season Is the Best Time to Hire New Talent
You’ve probably heard the rumor that the holiday season is only good for hiring seasonal employees. Well, it’s nothing more than that - a rumor - and quite frankly, a total myth. The holiday season can actually be the best time to hire new talent, especially if you’re considering outsourcing or staff augmentation. Below are just a few reasons why.
Cápita, a Virtual Assistant Company, Is Now an Entrepreneur’s Organization Sponsor
Tijuana-based company, Cápita, the most trusted Virtual Assistants company in Mexico, recently became an Entrepreneurs’ Organization (EO) Sponsor. With this sponsorship, Cápita will be able to connect with entrepreneurs across the U.S. and help them grow their business by hiring highly qualified virtual assistants in Mexico and the rest of LATAM through their PEO service, in which the company acts as the Employer of Record.
How a Company From Tijuana Is Empowering San Diego’s Entrepreneurs During the Pandemic
The current pandemic has upset the business environment from head to toe, almost irreversibly, modifying behavior and consumption patterns, which has generated fertile ground for certain industries and unimaginable challenges for others, since certainly no one wrote down "Pandemic” when analyzing their business’s risks.
Benefits of Hiring a Virtual Assistant You Might Be Overlooking
Many businesses have turned to hiring virtual assistants in recent months due to the challenges that have arisen because of the pandemic and the economic situation, while others have used this model for years with great success. The truth is that no matter how much experience you have working with virtual assistants, there are some implicit benefits that you are probably not contemplating and that we want to share with you today.
If you made it this far, you must be as interested in finding a leader as we are in working with you!
Give us a call or send us a message, it’s our goal to make things as simple as possible for you!
