The Secret to Being More Proactive at Work

The Secret to Being More Proactive at Work

5 minute read

Being a Virtual Assistant means having a lot of work, you may feel like you're not accomplishing much. Maybe you're productive and engaged or maybe you feel stuck cleaning up things that happened yesterday.

It depends on whether you’re reactive or proactive. A reactive approach puts you in a situation where you respond quickly to situations rather than control them. On the other hand, being proactive helps you shape your future and experience less stress.

The choice is up to you. If you want to be more proactive at work, focus on planning, organization, and communication.

Planning:

  1. Set priorities. Think about the most urgent tasks and focus on them first. Figure out how you can invest more time and energy in these priorities. When possible, avoid activities that would put you off track.
  2. Seek solutions. Focus on the things you can control. Instead of dwelling on the past and your mistakes, ask yourself what you can do in the future to get the results that you want. Be creative. Take action and move forward.
  3. Be realistic. Maybe you’re struggling because you’re trying to do too much at once. Review your goals to ensure that they’re really within your reach.
  4. Embrace change. Anticipating change can make transitions more comfortable. Stay informed about what’s going on at your office and in your industry. Pay more attention to what you have to gain rather than trying to resist the inevitable.
  5. Strengthen your skills. One of the most effective ways to prepare for the future is to keep your qualifications relevant. Sign up for training at work and take courses online. Volunteer for challenging projects at work that would help you gain more experience.

Organization:

  1. Write a list. Having a to-do list provides structure and helps you measure your accomplishments. It clarifies your priorities and may even help with reducing anxiety and stress. Research shows you’ll be less distracted by future tasks once you know you have a written reminder.
  2. Update your calendar. Block out your time, so you’ll be able to complete your most important tasks. Give yourself breaks to keep your performance strong and prevent burnout.
  3. Develop systems. Experiment with tools and methods that promote efficiency. You might like giant year-at-a-glance posters that help you think long-term. You might prefer keeping your desk and walls bare to maximize your concentration.
  4. Use technology. Apps and automation are other ways to accomplish more in less time. Browse for free apps or sign up for a trial period to test what works for you.

Communication:

  1. Reply promptly. Your boss and colleagues will appreciate your quick attention. Plus, you’ll waste less time second-guessing what you want to say about simple matters.
  2. Share information. Collaboration makes it easier to be proactive. Use meetings and task management apps to exchange ideas and keep team members updated on the latest developments.
  3. Be considerate. Being proactive is usually advantageous, but you must take some precautions. Ensure that your boss approves of your innovations. Be sensitive to other’s needs if you’re presenting proposals that would increase their workload.
  4. Seek feedback. Encouraging frequent and constructive feedback is an excellent way to stay coordinated. Respectful conversations and active listening will help team members develop common values and goals.
  5. Network regularly. Building and maintaining a healthy network is another area where it’s beneficial to be proactive. Reach out to others and give generously. Join interest groups and participate in discussions online. Follow up after conferences and informational interviews.

Being proactive will increase your job satisfaction and make you a more valuable employee. Advance your career by planning and taking initiative.

Here at Cápita Works, we want you to be the best virtual assistant. For more information, contact us at info@capitaworks.com.  

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